BookAccents Software Map

When you see this arrow, clicking on it will display additional information for you.  Click on the arrow again, and the information will be hidden.

 

You can either leave the additional information viewable as you move about this screen, or close the messages after read.

 

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When BookAccents is first launched, the Main Screen is Displayed.  Access to virtually all functionality starts from the Main Screen.

 

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You can update the ISBN information about books using the maintenance functions located on the Main Screen.

 

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A list of function is accessed by using the menu items at the top of the Main Screen.

 

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All of the available reports are accessed using this PullDown Menu.

 

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You can access our Internet based help for reports by selecting this menu item.

 

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A list of all books sold, sorted by supplier is accessible from this menu item.  You can choose a single day or range of dates.

 

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Based on Dates, Categories/Genre, and by Author, a listing of sold books is accessed through this menu item.

 

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You can view your sales based on a single or range of dates.

 

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If you sue bulk storage in your business, this listing will tell you which books have been depleted on your store shelves, but are available for restocking from your bulk storage.

 

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This function will print shelf labels for you.  A range of labels are printed.

 

We sell very "sticky" printer labels for this use.

 

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This produces an inventory report, with the special feature that the Average Cost of books is printed.  Your accountant may want to see this report if he implements the "Average" cost method of valuing inventory.

 

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A list of function is accessed by using the menu items at the top of the Main Screen.

 

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This PullDown Menu Items provides access to several additional functions.

 

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Most of your operational parameters are setup here.  This allows BookAccents to function in a manner specific to your business.

 

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Basic Business Information is set on this tab:

1. Your name and address

2. Sales Tax rates

3. Database paths

 

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You setup information about your receipt and other function:

1. message of the day that is printed on your sales receipts.

2. Trading policy

3. Return policy

4. Pricing and Trading default parameters

5. Minimum (lowest) selling price

6. Pointer to your Logo

 

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Some information is required in order to setup your electronic cash drawers and customer poles displays:

1. hardware addresses

2. marketing messages

 

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You may use UPC codes to sell items using BookAccents.  This screen allows you to add and maintain items based on UPC codes.

 

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A very important and central element of BookAccents if the Supplier information. Specializing this information for you business will make it very easy to maintain your inventory costing and pricing.

 

You are able to assign cost and discount factors to "Suppliers":

1. You can have server categories of used books

2. you can assign various pricing and costing to remainder books

3. You can assign different factors on new books.

 

Hint: If a given supplier provides you several different categories of books, just created multiple records for that supplier.

 

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If you are using Deferred Billing to manage your Internet Orders, you will use this Database Table to inquire on the status of an order.

 

Our Optional Internet Software will maintain the information in this table.

 

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It is very important to be able to interactively see the books that are currently in inventory, and which have been sold (and when).

 

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Just scan or type the ISBN, and BookAccents will produce detailed purchasing, stocking and sales information about that book.

 

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Just scan or type the book's Title or Author, and BookAccents will produce detailed purchasing, stocking and sales information about that book.

 

When searching by title, you can quickly enter into Author Search mode my clicking on the Author of a title found.

 

When searching buy Author comprehensive information is produced.

 

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The normal operational mode of BookAccents requires that all books be labeled.  Each book is treated as an individual:

1. New, Used and Remainder books can share the same ISBN.

2. When a book is sold, that individual book is depleted from inventory.

 

You enter into the software to produce the labels from the Label Frame of the Main Screen

 

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As new books are received into your business, you can produce labels for new (or remainder) books using this feature.

 

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One method of producing labels for Used, or Traded books is to use this feature.  It is usually more efficient to use the Book Trading Screen for these books.

 

This method is very productive when starting up BookAccents if the used books are already traded by category and shelf locations.

 

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It is sometimes necessary to reprint labels because some information requires modifications, You can do so with this feature.

 

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The Tools features allows you to perform operations on batches of books:

1. Delete Books

2. Duplicate Labels

3. Mark book as sold

4. Un-mark book as sold.

 

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BookAccents completely understands book trading functions.  This feature allow you to quickly and efficiently scan books brought to you:

1. Automatically price the book

2. Produce a credit slip

3. Set up to automatically print a "batch" of labels

4. Report on the stocking and selling status of books.

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You just scan in the ISBN of a book that is to be traded.  BookAccents preforms all calculation for you.

 

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Sometimes if is just impossible, due to work load, to process traded book while a customer waits.  You may attach customer information to the credit receipt so the customer can return at a later time.

 

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A credit slip is produced for a customer with all traded books itemized, and a Total Credit shown.

 

Printing the credit receipt DOES NOT produce inventory records, to do this you must  "Print Batch Labels".

 

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Once you have completed producing a credit slip, you may immediately produce book labels by using this function.  As you print the labels, Book Inventory Numbers are assigned, and placed into inventory.

 

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We have found that each business seems to handle book trading in individual ways.  You may specify trading rule parameters to customize BookAccents to your business.

 

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For one reason or another, it is sometimes impossible to price books automatically.  Additionally you may wish to specify a credit amount calculated differently that using your trading rules.  You can manually price the book.

 

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Due to work load conditions, it is sometimes impossible to take the time to print book labels when the books are traded.

 

This feature allows you to enter the credit slip number of a previously printed credit, then produce the book labels.

 

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As you are building your credit receipt, BookAccents displays pertinent information on an optional pole display so a customer can follow along with processing of the batch of books.

 

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You employ the Cash Register Screen to perform invoicing when selling books.

 

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The primary function of the Cash Register Screen is to perform Invoicing.

 

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You may use your Bar-code Scanner to scan three different bar-codes.

1. The Book Inventory Number

2. The ISBN

3. The UPC

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You can charge Sales tax, orNOT on the Total Invoice.

 

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If you wish, you can over-ride the "No Credits Allowed" flag when welling a book.  This would allow a customer to apply your trading rules to a book that has previously had that status set.

 

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You can apply a discount on:

1. A single line item

2. On the total invoice

3. Both

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Rather than scanning a boar-code, you can easily enter items manually into the invoice:

1. By typing

2. By selecting from a personalized list

 

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You can make a decision at invoicing time as to whether to reorder a book:

1. Set HOT, be sure to reorder

2. Do Not Reorder

 

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You enter the type of payment taken so that you can balance the cash drawer at the end of the day.

 

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You specify the percentage of a customer's credit that is allowed to be redeemed on an eligible book.  This amount is remembered, but can be changed on any given invoice.

 

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Once the invoice is completed, by printing the invoice, your inventory and cash is updated.  You choose to print no, or any number of receipt copies.

 

A print image file is optionally created so that you can vies or re-print the invoice by invoice number.

 

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As you are completing your Invoice, BookAccents displays pertinent information on an optional pole display so a customer can follow along with invoicing of the books.

 

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You may use an optional Electronic Cash Drawer with BookAccents.  The cash drawer will automatically open at the appropriate time during your transactions.

 

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